Job Description

Are you a proactive, detail-oriented professional looking to thrive in a fast-paced, high-stakes environment? As the Executive Assistant to C-level leadership at a prestigious investment management firm, you’ll play a critical role in ensuring smooth operations and strategic efficiency. You will manage scheduling and communications while working on various projects for senior executives and firm initiatives. This is an exciting opportunity for someone who thrives under pressure, enjoys problem-solving, and is eager to contribute to a dynamic team.

Key Responsibilities:

• Coordinate and manage communication with internal team members, senior management, clients, and third parties, always using active listening skills and clear, professional delivery.
• Manage complex calendar scheduling and meeting coordination, including juggling multiple schedules and workloads.
• Set up tech tools, proofread materials, and create polished presentations for high-level meetings.
• Assist with travel itineraries, expense reports, and maintaining client records.
• Facilitate tasks and follow-up to ensure deadlines are met and project timelines are prioritized.
• Anticipate the needs of executives and work swiftly to advance initiatives and deadlines.
• Provide additional administrative support for leadership, firm initiatives, and special events.

Why You’ll Love Working Here:

• An international investment management firm committed to the highest level of client service.
• Generous compensation package, including full benefits, a fitness reimbursement program, and 401(k).
• A supportive team offering opportunities for professional development.

What We’re Looking For:

• Experienced. You have a minimum of three years of experience reporting directly to senior management in a fast-paced, high-profile environment.
• Tech-savvy. You have advanced Microsoft Office skills, including Word, Excel, and PowerPoint, and are comfortable learning new software programs.
• Proactive and resourceful. You anticipate needs, take initiative, and solve problems before they arise.
• Discreet. You handle confidential information with absolute professionalism and integrity.
• Focused. Able to take on multiple projects and meet deadlines.
• Strong judgement. You interact with leadership and stakeholders with clarity, confidence, and tact.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs