Job Description

About Us: 

STRATA9 is an impact driven consulting firm focused on mission-driven organizations operating in commercial and non-profit sectors. We provide practical expertise and innovative solutions to strengthen impact and execution.

About the Opportunity:

We are seeking high-performing Executive Assistant(s) to serve as the strategic right hand(s) to the C-suite , ensuring seamless day-to-day operations across the firm, clients, and personal life. This role requires discretion, initiative, emotional intelligence, and a deep understanding of organizational dynamics and C-suite expectations. The ideal candidate will have a proven track record of effective time and project management, a proactive, results-oriented mindset, and the ability to manage upward with C-suite executives. They must also be capable of working independently and professionally while balancing multiple high-level priorities, often under tight deadlines. If you thrive in a fast-paced, high-impact environment and are passionate about mission-driven work, we invite you to apply.

• Manage and strategically prioritize the leader’s complex calendar across multiple entities, along with other administrators.
• Support the leader in meetings: capture action items, communicate follow-ups, and ensure timely execution.
• Draft and edit high-level correspondence, talking points, and briefings in the voice of the leader. 
• Work closely with the Director of Operations to maintain task tracking systems (such as Asana) to ensure C-suite and client priorities are proactively supported.
• Coordinate internal and external meetings: manage Zoom logistics, pre-read materials, agendas, on-site needs, and technology requirements.
• Demonstrate initiative by identifying new methods and systems for streamlining these processes and undertaking additional responsibilities as needed.
• Make dining and travel reservations, and plan itineraries.
• Complete shopping and run errands as needed.
• Research, hire, and oversee contractors or services 
• Serve as a team member in supporting the planning and coordination of private and large-scale work events.
• Maintain confidentiality and discretion in all matters.

• Lead logistics for internal and external meetings, conferences, and stakeholder engagements.
• Manage travel, catering, printed materials, and technical support for major events.
• Act as the primary point of contact for event vendors, negotiating contracts, managing service delivery, and overseeing execution.
• Coordinate board meetings: logistics, documentation, compliance support, and follow-up communications.
• Track and synthesize stakeholder interactions to inform future engagement strategies.

• Bachelor’s degree desired. 
• Prior experience supporting executives 
• Minimum 5+ years of experience in executive administration or senior-level support roles.
• Ability to travel domestically and up to 15% of the time. 
• Proven ability to build strong relationships with diverse stakeholders, often including C-suite executives, board members, and public officials.
• Highly organized, resourceful, and detail-oriented with exceptional project management skills and the discipline to proactively seek out and address potential challenges.
• Outstanding written and verbal communication abilities; able to draft, edit, and ghostwrite with nuance.
• Emotionally mature, proactive, and able to exercise excellent judgment and discretion under pressure.
• Skilled researcher and critical thinker with a forward-looking, problem-solving mindset.
• Able to independently manage multiple high-priority projects while remaining flexible and adaptable to rapidly shifting circumstances.
• Passion for mission-driven, community-focused work (education, nonprofits, or public policy preferred).
• High proficiency with Microsoft Office Suite, Google Workspace (G-Suite), and comfort with CRM systems (e.g., MailChimp), Asana, Canva, and Slack.

• Competitive benefits include paid time off, a 401(k) plan, dental, vision, and health insurance.
• Mentorship from experienced researchers and industry professionals. 
• Flexible working hours, a fantastic work culture, and the opportunity to work in a hybrid environment. 
• Opportunity to learn and grow in a supportive and dynamic work environment. 
• Career mentoring and professional guidance. 

Please submit your resume and a cover letter to michellecooper@strata9.com that highlights why you are uniquely suited to serve as the Executive Assistant to a dynamic, high-impact C-suite and support our organization's mission.

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